Privacy Policy

1. Purpose of this Policy
1.1 This website is owned and operated by Larin LTD a UK based company registered under Reg. No. 16647421 trading as “Business Beat” (“we”, “us”, “our”, and “ourselves”). We are committed to protecting the privacy and security of your personal data.
1.2 This Privacy Policy describes how we collect, use, store and safeguard your personal data when you use our website (regardless of where you visit it from), including when you purchase a product or service or sign up to our newsletter. It also tells you about your rights and how the law protects you.
1.3 This Privacy Policy supports our other policies, including our Terms and Conditions, and is not intended to override them.

2. Important Information
2.1 Our website is not intended for children and we do not knowingly collect data relating to children.
2.2 As we primarily provide services to corporate entities (companies and LLPs) rather than individuals, we treat website users and customers who purchase services from us as “corporate subscribers” where applicable under the Privacy and Electronic Communications (EC Directive) Regulations 2003.
2.3 It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us (for example, a new address or email address).
2.4 Where you provide us with personal data relating to another individual, you are responsible for obtaining all necessary permissions and notifications, providing that individual with a copy of this Privacy Policy, and ensuring they understand how we will use their data and what data protection rights they have. You agree to indemnify us in full against any costs, fines, awards, penalties or other liabilities arising from failure to comply with these requirements.
2.5 You must provide the personal data we request where this is necessary for us to meet legal obligations and/or you are contractually obliged to do so under our terms and conditions. If you do not do so, we may be unable to provide the services to you or may need to cancel products/services. We will notify you if this occurs.

3. Useful Definitions
To help you understand this Privacy Policy, key terms under data protection legislation are defined as follows:

Aggregated data: statistical or demographic data which may be derived from personal data but which cannot by itself identify a data subject.
Data controller: a body that determines the purposes and means of processing personal data.
Data processor: a body that processes personal data on behalf of a controller.
Data subject: an individual living person identified by personal data (generally you).
Personal data: information capable of identifying a data subject from that data alone or with other data we may hold; it does not include anonymised or aggregated data.
Special categories of personal data: information about race, ethnicity, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric data, sex life or sexual orientation.
ICO: the Information Commissioner’s Office, the UK’s supervisory authority for data protection issues.

4. Who Controls Your Data?
4.1 Larin ltd “Business Beat” is the data controller and is responsible for your personal data.
4.2 We may also be the data controller in respect of personal information you provide relating to other individuals.

5. Our Obligations
5.1 The way we use your personal data is governed primarily by:

the UK General Data Protection Regulation (UK GDPR);
the Data Protection Act 2018; and
the Privacy and Electronic Communications Regulations (PECR).

5.2 We must ensure that your personal data is:

used fairly, lawfully and transparently;
used for specified, explicit purposes;
used in a way that is adequate, relevant and limited to what is necessary;
accurate and, where necessary, kept up to date;
kept for no longer than is necessary; and
handled in a way that ensures appropriate security.

6. Types of Personal Data We Collect About You
We may collect, use, store and transfer the following kinds of personal data, grouped as follows:

Contact Data: billing address, delivery address, email address and telephone number.
Identity Data: first name, maiden name, last name, occupation, passport number or similar identifier, username or similar identifier, title, date of birth, citizenship and gender.
Financial Data: bank account and payment card details.
Transaction Data: details about payments to and from you and other details of products and services you have purchased from us.
Usage Data: information about which products and services we provide to you and how you interact with and use our website, products and services.
Technical Data: internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website.
Marketing & Communication Data: your communications with us and your preferences in receiving marketing from us.
Profile Data: username and password, purchases or orders made by you, preferences, feedback and survey responses.
Public Data: data about you which is publicly available from third parties (e.g. Companies House, similar international bodies or the Electoral Register).
External Data: data we receive about you from third parties which is not public (e.g. results of Anti-Money Laundering and Know Your Client checks from third-party service providers).
Special Categories of Personal Data (where applicable): numerical biometric data, e-scans of face geometry and voiceprints required by third-party identity verification providers to carry out Anti-Money Laundering and Know Your Client checks.

We do not collect special categories of personal data except where necessary for identity verification, Anti-Money Laundering and/or Know Your Client checks, or as otherwise described in this policy.

7. Other Data We Collect Which Is Not Personal Data
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly or indirectly reveal your identity. For example, we may aggregate Usage Data to calculate the percentage of users accessing a specific website feature to analyse trends and improve our website and services. If we combine aggregated data with personal data in a way that can identify you, we treat the combined data as personal data.

8. Additional Information About Special Categories of Personal Data
Where we process special categories of personal data, we do so only in the following circumstances:

where required to carry out identity verification, Anti-Money Laundering and/or Know Your Client checks;
where needed to exercise rights and perform obligations in connection with services provided to you;
where needed in the public interest (e.g. in response to Companies House queries);
where needed to carry out our legal obligations or exercise our rights;
where necessary to protect you or another person from harm;
where needed in relation to legal claims; or
where you have already made the information public.

We do not need your consent if we use special categories of your personal data in accordance with this policy and/or to carry out our legal obligations or exercise specific rights.

9. How Your Personal Data Is Collected
We collect personal data in the following ways:

9.1 Through your interactions with us
You may give us your personal data by filling in online forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

apply for or purchase our products or services;
use our live chat service;
create an account with us;
subscribe to our service or publications;
request marketing to be sent to you;
enter a competition, promotion or survey; or
give us feedback or contact us.

9.2 Using automated technology
As you interact with our website, we automatically collect Technical and Usage Data about your equipment, browsing actions and patterns via cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. For more information about the cookies we use and how to change your preferences, please see our Cookie Policy. We may partner with analytics and advertising providers to capture behavioural metrics, heatmaps and session replay to improve and market our products and services.

9.3 From publicly available sources
We may collect personal data from publicly available sources such as Companies House, or similar international bodies, and/or the Electoral Register and credit reference agencies.

9.4 From third parties
We may receive personal data about you from:

another member of our corporate group (if applicable);
any intermediary you use to interact with us;
analytics providers;
partners who refer you to us;
search information providers;
payment providers;
social media platforms;
identity verification service providers;
website support and maintenance providers; and
other third-party service providers that we use to provide the website and/or our services.

9.5 Recordings
We may monitor, record, store and use any telephone, email or other communication with you (including those containing personal data) to check instructions, for training purposes, to prevent crime, and to improve the quality of our customer service.

10. How We Use Your Personal Data
10.1 The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following:

Performance of a contract with you: where we need to perform the contract we are about to enter into or have entered into with you.
Legitimate interests: where necessary to conduct our business and pursue our legitimate interests (for example, to prevent fraud and provide the best and most secure customer experience), provided we balance any potential impact on you and your rights. We do not use your personal data where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by law).
Legal obligation: where necessary for compliance with a legal obligation we are subject to.
Consent: where we have obtained your active agreement to use your personal data for a specified purpose (we primarily rely on consent when sharing personal data with third-party partners in respect of referrals).

10.2 Specific processing activities and lawful bases include:

Purpose/Activity	Type of data	Lawful basis for processing
To register you as a new customer	Identity & Contact	Performance of a contract
To process and deliver your order, manage payments, fees and charges, and debt recovery	Identity, Contact, Public, External, Financial, Technical, Transaction, Marketing & Communications	Performance of a contract; Legitimate interests (recovering debts)
To carry out mail forwarding (where applicable)	Identity, Contact, Public, External & Financial	Performance of a contract
To manage our relationship with you, notify you about changes to our Terms or Privacy Policy, and ask you to leave a review	Identity, Contact, Transaction, Profile & Marketing & Communications	Performance of a contract; Legal obligation; Legitimate interests (keeping records updated and analysing use of products/services)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	Identity, Contact & Technical	Legitimate interests (running the business, administration, IT services, network security, fraud prevention); Legal obligation
To deliver relevant website content/advertisements and measure effectiveness	Identity, Contact, Profile, Transaction, Usage, Marketing & Communications & Technical	Legitimate interests (studying use of products/services, developing them, growing the business and informing marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences	Transaction, Technical & Usage	Legitimate interests (defining customer types, keeping website updated and relevant, developing the business and informing marketing strategy)
To make suggestions and recommendations about goods or services that may be of interest (including promotional offers)	Identity, Contact, Transaction, Technical, Usage & Profile	Legitimate interests (developing products/services and growing the business)
To share with referral partners where you have requested this	Identity, Contact, Profile, Usage, Marketing & Communications & Technical	Performance of a contract; Legitimate interests (developing products/services and growing the business)
To enable you to partake in a prize draw, competition or complete a survey	Identity, Contact, Technical & Profile	Performance of a contract; Legitimate interests (studying use of products/services, developing them and growing the business)
To conduct and keep a record of identity and address checks and verification in line with anti-money laundering and know-your-client requirements	Identity, Contact, Public, External, Special Categories (where applicable)	Performance of a contract; Legal obligation; Legitimate interests (keeping records updated and prevention of unlawful activity)

10.3 We will only use your personal data for the purpose for which we originally collected it, unless we reasonably consider that we need to use it for another reason which is related to the original purpose.
10.4 If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so (or seek your consent where required). In certain situations permitted or required by law, we may process personal data without your knowledge or consent.

11. Marketing
11.1 We may analyse your personal data to form a view on products or services that may be of interest to you.
11.2 You will only receive marketing communications from us if you have requested information from us or purchased services from us, you have not opted out, or we have another legal basis to send them. As a corporate subscriber it is not always necessary for us to obtain consent to direct marketing; however, you will always have the option to opt out.
11.3 We will obtain your express consent before sharing your personal data with any third party for their own direct marketing purposes.
11.4 You can opt out of email or SMS marketing by clicking the unsubscribe link in the message, or by contacting us at any time.
11.5 If you opt out of marketing communications:

you will still receive service-related communications that are essential for administrative or customer service purposes; and
we may still use your personal data for other purposes provided we have a lawful basis to do so.

12. Publication of Reviews
By using our services and choosing to leave a review on external platforms (such as Trustpilot, Google or similar), you implicitly consent to us publishing those reviews on our own website. This includes the use of any personal data contained in the reviews to demonstrate authenticity and promote transparency. Ordering our services and leaving a review constitutes consent for this purpose.

13. Sharing Your Personal Data
13.1 We may share your personal data where necessary with the following categories of parties:

Members of our corporate group (if applicable) – for administrative and operational support, business improvement, marketing of related products and services (unless you have unsubscribed), and referrals for related services where requested.
Identity verification, anti-money laundering and know-your-client check providers – to verify customer identity.
Payment processors – to facilitate payments.
Government agencies or bodies – to perform requested services and assist with compliance and integrity investigations.
Software and practice management platform providers – to set up and administer accounts, orders, services, workflows, tasks, communications and records.
Communication and customer service platforms – to correspond with you and administer your account.
Digital marketing, SEO and website optimisation providers – to issue marketing campaigns (unless unsubscribed) and improve website performance.
Hosting and IT service providers – to host systems, store data securely and support IT and online services.
Social media platforms – to assess marketing impact, carry out targeted/retargeted promotions and collect market insights.
Review and feedback platforms – to invite reviews (we may temporarily share name, email address and order number; the information is not stored or shared further by us for other purposes).
Delivery and postal providers – to arrange and manage delivery of post/mail forwarding and tracking.
Banking and referral partners – to enable rewards, offers or benefits and administer related promotions.
Debt recovery agencies – to recover debts owed to us.
Professional advisors (lawyers, accountants, auditors, insurers) – to obtain accurate advice and services.
Governmental, law enforcement, regulatory, investigative and judicial authorities – to comply with legal obligations relating to reporting, cooperation and crime prevention.
Third parties in connection with a sale, transfer or merger of our business or assets (or potential acquisition/merger) – the new owners may use your personal data in the same way as set out in this Privacy Policy.

13.2 We require all third parties to respect the security of your personal data and treat it in accordance with the law. Some third parties act as independent data controllers and determine their own purposes and means of processing; they may use data in accordance with their own privacy notices. We share data with such parties only where necessary, lawful and proportionate. Where third parties act as controllers, you should contact them directly to exercise your data protection rights in relation to the information they hold.

13.3 Where we share personal data with third-party partners in respect of referrals, we will ask you to complete a form identifying the relevant partner(s) and to provide express consent (including consent for the partner to contact you). You may withdraw consent at any time. These partners are independent data controllers; we are not liable for how they use your personal data and recommend you review their privacy policies before consenting.

14. International Transfers of Data
14.1 Some of our service providers may process your personal data outside the UK and/or the European Economic Area (EEA).
14.2 Where we transfer personal data outside the UK/EEA, we ensure a similar degree of protection by implementing at least one of the following safeguards:

the country has been deemed to provide an adequate level of protection by the relevant authority; or
we use specific agreements and/or standard contractual clauses approved for use in the UK that give personal data the same protection it has in the UK.

14.3 Please contact us if you would like further information on the specific mechanism used for any international transfer.

15. Data Retention
15.1 We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including satisfying any legal, regulatory, tax, accounting or reporting requirements.
15.2 We may retain personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.
15.3 To determine the appropriate retention period we consider the amount, nature and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process it, whether we can achieve those purposes by other means, and applicable legal, regulatory, tax, accounting or other requirements.
15.4 By law we generally keep basic information about customers and contacts (including Contact, Identity, Financial and Transaction Data) for six or seven years after they cease being customers (as required for taxation and other legal reasons).
15.5 In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

16. Keeping Your Data Secure
16.1 The security of your personal information is extremely important to us. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Access is limited to those employees, agents, contractors and other third parties who have a business need to know; they will only process your personal data on our instructions and are subject to a duty of confidentiality.
16.2 No system is guaranteed to be 100% secure. While we adhere to well-established industry practices to safeguard personal data during transfer and once received, we cannot guarantee absolute security against interception over the internet or of servers/ISPs we use.
16.3 We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.

17. Third-Party Links Displayed on Our Website
Our website may include links to third-party websites, plug-ins and applications. Clicking on these links or enabling connections may allow third parties to collect or share your personal data. We have no control over, and no liability in respect of, these third-party websites, plug-ins or applications and are not responsible for their privacy policies. We strongly encourage you to review their privacy policies to understand what personal data they collect and how they use it.

18. Your Rights (if you are from UK, EEA)
Under data protection laws you have the following rights in relation to your personal data:

18.1 Request access (commonly known as a “subject access request”) – to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
18.2 Request correction – to have incomplete or inaccurate data corrected (we may need to verify the accuracy of new data you provide).
18.3 Request erasure – to ask us to delete or remove personal data where there is no good reason for us continuing to process it; you have successfully exercised your right to object; we may have processed your information unlawfully; or we are required to erase it to comply with local law. Note that we may not always be able to comply for specific legal reasons, which will be notified to you if applicable.
18.4 Object to processing – where we are relying on a legitimate interest (or those of a third party) as the legal basis (including profiling based on legitimate interests). In some cases we may demonstrate compelling legitimate grounds that override your right to object. You have an absolute right to object at any time to processing for direct marketing purposes.
18.5 Request restriction of processing – to ask us to suspend processing in one of the following scenarios: you want us to establish the data’s accuracy; our use is unlawful but you do not want us to erase it; you need us to hold the data even if we no longer require it in order to establish, exercise or defend legal claims; or you have objected to our use but we need to verify whether we have overriding legitimate grounds.
18.6 Request the transfer of your personal data to yourself or to a third party – we will provide it in a structured, commonly used, machine-readable format. This right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
18.7 Withdraw consent at any time where we are relying on consent to process your personal data (primarily in relation to sharing with third-party partners for referrals). Withdrawal will not affect the lawfulness of processing carried out before withdrawal. If you withdraw consent we may not be able to provide certain products or services; we will advise you if this is the case.

Further helpful information about your rights is available on the ICO website (ico.org.uk/for-the-public/).

19. Exercising Your Rights if you are from UK, EEA
19.1 If you wish to exercise any of the rights set out above, please contact us using the details below.
19.2 You will not have to pay a fee to access your personal data or exercise any of the other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or we may refuse to comply in these circumstances.
19.3 We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask for further information to speed up our response.
19.4 We try to respond to all legitimate requests within one month. Occasionally it could take longer if your request is particularly complex or you have made a number of requests. In this case we will notify you and keep you updated.

20. Contact Details
If you have any questions, requests or complaints about this Privacy Policy or how your data has been handled, including any requests to exercise your legal rights, please contact us using the details provided at Contact Us page. We have appointed a data protection officer (or equivalent) who is responsible for overseeing questions and complaints in relation to this privacy policy.

Or contact our Data Analysis and Cyber Security Specialists at:
Larin LTD (16647421)
Mailing Address: 71-75 Shelton Street, Covent Garden, WC2H 9JQ, LONDON
Privacy conserns E-mail: Privacy@business-beat.co.uk
Email Adress: Info@business-beat.co.uk
Contact Number: +44 (0) 7518 390108

21. Complaints
You have the right to make a complaint at any time to the ICO, the UK regulator for data protection issues (www.ico.org.uk or telephone 0303 123 1113). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

22. Updates to this Privacy Policy
22.1 We may update this Privacy Policy when required by law or at any time we deem necessary to ensure that it remains accurate.
22.2 We encourage you to periodically refer to this policy to ensure that you have the most up-to-date information.
22.3 Upon your first visit to the website following any updates, you are deemed to have accepted the updated policy terms. A notice of any change will be placed on our website.